ACE’s state reps are the local face of the organization. You can make the position your own: Different states have different local traditions for ACE communications and activities. But at a minimum, ACE expects state reps to:
Serve as an information resource to members in the state. Maintain organizational membership through recruitment and retention. Serve as liaison between members and the Membership Director (and through the director to the ACE Board and ACE Executive Director). Participate whenever possible in ACE activities, in person or via conference calls, e-mail discussion groups, etc.
Ideas to Make it Work
- Be familiar with the ACE website, including the members-only portion of the site.
- Know the ACE members in your state, including retirees, life members and graduate students. You can find your members in the Membership Directory. You will have to log in to view the directory. Once there, you can do an Advanced Search to filter results for members in your state.
- Attend state representatives’ session at the ACE annual meeting.
- Read all messages from ACE as they arrive. If you have questions, be sure to get those clarified quickly so you can respond if your local members inquire about those issues.
- Remind local members of upcoming events (e.g., annual conference, webinars, Critique and Awards program, membership deadline, Professional Development award opportunities). In some states, members appreciate reminders by email, sent as follow-ups a day or two after an email is sent from the ACE Board. In other states, members appreciate less formal communications, such as talking about ACE activities at the end of staff meetings or at the office water cooler.
- When new staff or faculty are hired, introduce ACE to them in a timely manner. Provide the ACE website URL to let them explore further. Explain SIGs. Let them know what you find valuable about ACE, and encourage them to join and to consider attending the annual conference.
- When new staff or faculty are hired in your state, send a note to ACE Headquarters to allow the Executive Director/ACE headquarters and our Membership Director to send information about ACE and an invitation to join.
- Submit a report to the ACE Board when requested, before the Fall Board meeting and before the Summer Board meeting.
- Talk with local members about their experience with ACE. If they have concerns, complaints or positive feedback, send to the Membership Director.
- When members decide not to join ACE the the upcoming year, inquire why. If there are criticisms or concerns about the ACE organization, pass them along to the Membership Director..
- Plan local ACE activities. These could be as simple as an informal lunch (quarterly, semi-annually -- whatever works in your state) or as complex as field trips to research sites or local agricultural communications outlets.
- Share success stories and ask for help with challenges through the state representative email listserv, email@example.com.
- Serve as a mentor for incoming state representatives.
- Publicize ACE awards within your unit and in university and local newspapers.
- Stimulate interest in the C&A program by asking members to share what they think is their best work over the past year. Schedule the meeting in December or early January to give members ideas of what to submit to C&A in January. Gold-winning entries from past years are showcased on the ACE website.
- Promote local ACE meetings, especially those with guest speakers, to university and community members. Publicize these events in your university and/or community newspapers.
- Recruit new members by sharing ACE annual meeting information before the registration deadline. Review the program and promote sessions you think your members may be interested in attending.
- Route ACE annual meeting information to colleagues who will not be attending and ask them to identify sessions of interest. Obtain handouts from or participate in those sessions whenever possible.
- Prepare follow-up information from the conference and send to your local members and administrator to stimulate interest for the following year.
- Hold meetings to share information learned at ACE-sponsored workshops.